Privacy Policy SciencePerfo Inc.

 

This policy applies to the website: https: //scienceperfo.com/ (hereinafter the “Website”).

 

Date of last update: February 2, 2024.

Your privacy is of the utmost importance to SciencePerfo Inc (hereinafter “SciencePerfo”).

Where this policy refers to “SciencePerfo”, “we”, “us” or “our”, it refers to SciencePerfo Inc. who is responsible for your information in accordance with this privacy policy.

The purpose of this privacy policy is to help you understand your privacy:

  • How your personal information is collected and processed. Personal information is any information that can identify you, directly or indirectly. This includes your first and last name, your age, your postal address, your e-mail address, your location or your IP address;
  • What are your rights concerning this information?
  • Who is responsible for the personal data collected and processed?
  • To whom this information is sent ;
  • The site’s cookie policy.

 

  1. Management, Use and Retention of Personal Information

Data collection and use

At SciencePerfo, we attach great importance to confidentiality. We collect personal information in the following situations:

  • Subscribe to our mailing list or receive commercial communications.
  • Register for an activity as a participant, parent or guardian of a participant.
  • Register as a user or member on our site.
  • Participation in contests, promotions, surveys, or by providing testimonials.
  • Contact us via our online contact form.

The types of data collected include your identification information, user profile details, payment information, as well as connection and usage data. This information is used to manage our site, communicate with you, and specifically provide the service you register for, personalizing and enhancing your user experience.

Data communication and storage

Your personal data is shared only with your consent or in specific cases, such as the provision of services by third parties, legal obligations, or during commercial transactions. We keep your personal data for the time necessary to provide our services and comply with the law. Data is anonymized or securely destroyed once the objectives have been reached, or at your request.

Use of algorithms for performance analysis

As part of our sports performance optimization services, we use advanced algorithms to analyze athletes’ sporting actions. This analysis can reveal information such as malformations or potential injuries. We are committed to being transparent about the use of these technologies and to obtaining explicit consent before carrying out these analyses. Athletes, or their legal guardians in the case of minors, will have the right to understand the analysis process and the conclusions drawn by the algorithm.

 

  1. HOSTING PERSONAL INFORMATION

 

2.1 The information we collect and process is hosted and processed exclusively in Canada.

Using Data for Research and Development

 

3.1 The data collected, including that resulting from algorithmic analysis, may be used for research and development purposes, in particular to improve our services and better understand sporting performance. To do this, we use anonymized data, which means that any information that could identify an individual will be removed. We are committed to respecting the confidentiality of our users and to using this data in strict compliance with ethical and legal research standards.

 

  1. PERSONAL DATA CONTROLLER

 

4.1 The party responsible for processing personal information undertakes to protect the personal information collected, not to pass it on to third parties without your consent and to respect the purposes for which the information was collected.

4.2 At SciencePerfo, the person responsible for the protection of personal information is[Léandre Gagné Lemieux]. To contact her: leandre.gagne.lemieux@scienceperfo.com

4.3. If you have any questions about our privacy practices or if you would like to access or correct your personal information, you can contact us by e-mail at leandre.gagne.lemieux@scienceperfo.com.

4.4 Your right to access your personal information is subject to applicable legal restrictions. We may take appropriate steps to verify your identity before granting you access to such information. If we need to contact you regarding any event involving your personal information, we may do so by e-mail or telephone.

 

  1. Data Breach Process

 

At SciencePerfo, the security of your personal data is a top priority. Despite our security efforts, in the event of a data breach, we follow a rigorous process to manage the situation effectively and minimize any potential impact:

5.1 Breach detection and assessment: If we suspect or detect a data breach, we immediately carry out an assessment to determine the nature and extent of the breach. This assessment includes identifying the data affected and the parties potentially impacted.

5.2 Notification of competent authorities : If the violation represents a risk to the rights and freedoms of the persons concerned, we undertake to notify the Commission d’accès à l’information du Québec and any other competent regulatory authority without undue delay, and if possible, within 72 hours of discovering the violation.

5.3 Communication to affected persons : Where the data breach is likely to result in a high risk to your rights and freedoms, we will inform those affected without delay. This communication will include the nature of the violation, the contact details of the person or department to be contacted for further information, the likely consequences of the violation, and the measures taken or proposed to remedy it.

5.4 Containment and remediation measures: We take immediate steps to limit any potential damage caused by the breach, including actions to secure the data and prevent further breaches.

5.5 Review and strengthen security measures: Following a breach, we will review and update our security policies and measures to strengthen the protection of personal data and prevent future breaches.

5.6. Documentation and recording of breaches: All data breaches are documented and recorded, including the facts of the breach, its effects and the corrective measures taken. This is done in compliance with legal obligations and to enable an external audit if necessary.

If you have any questions or concerns about the security of your personal data, or if you suspect a data breach, please contact us immediately at leandre.gagne.lemieux@scienceperfo.com.

 

  1. SAFETY

 

6.1 The personal information we collect is kept in a secure environment. The members of our organization are bound to respect the confidentiality of your information.

6.2 To ensure the security of your personal information, we employ industry standard security measures to protect your personal data against unauthorized access and data breaches.

6.3 We are committed to maintaining a high degree of confidentiality by integrating the latest technological innovations to guarantee the confidentiality of your transactions. However, as no mechanism offers maximum security, a certain degree of risk is always present when using the Internet to transmit personal information.

6.4 If applicable, it is your responsibility, in order to maintain an increased level of security, to protect online access to your account with a password of your choice. We strongly recommend that you do not share your password with anyone.

6.5 Notwithstanding the foregoing, you should be aware that no data transmission over the Internet can be considered absolutely safe and secure. As a result, we do not guarantee in any way that personal information will not be lost, misused or altered, and we assume no responsibility for personal information you transmit to us, nor for the use or misuse of personal information by you or by third parties.

6.6 We will take reasonable steps to minimize the risk of harm and to prevent similar incidents from occurring if we have reason to believe that a privacy incident involving personal information has occurred. If the incident presents a serious prejudice, we undertake to notify the Commission d’accès à l’information and any person whose personal information is affected by the incident. Confidentiality incidents are recorded in a register. Confidentiality incident” means:

1° Unauthorized access to personal information;

2° Unauthorized use of personal information;

3° Unauthorized communication of personal information;

4° The loss of personal information or any other breach of the protection of such information.

6.7 You may, free of charge, ask us for personal information held about you, ask us to confirm the existence of such information and ask us to provide you with a copy of such information. The copy must be delivered in a structured, commonly used technological format.

6.8 You may, free of charge, consult and have rectified the file we hold on you, if such a file exists, either to make a decision with regard to it or to inform a third party. You can also have it reproduced for a reasonable fee, which you agree to pay on request. We cannot deny you access to the information contained in your file, if any, unless we have a serious and legitimate interest in doing so or if such information is likely to seriously harm a third party.

6.9 You may have inaccurate, incomplete or ambiguous information corrected in a file concerning you, if such a file exists. You can also ask us to delete out-of-date information or information that is not relevant to the purpose of the file, if applicable, or make comments in writing and ask for them to be added to your file.

6.10 If you are concerned about any confidential information we hold about you, you may ask us to stop disseminating your information or to de-index any hyperlink attached to your name giving access to your information if such dissemination causes you harm or contravenes the law or a court order.

 

  1. LINKS TO OTHER SITES

 

7.1 Our website may contain links to other websites or Internet resources, including those belonging to our sponsors, partners or collaborators. When you click on one of these links, you are contacting another Web site or Internet resource that may collect information about you voluntarily or through cookies or other technologies. We are not responsible for the privacy practices or the content of any sites owned and operated by third parties. As these other sites may collect and process the information collected differently, we encourage you to review and carefully read the privacy policy of each site you visit.

  1. COOKIES AND PIXELS

 

8.1 Our website uses “cookies”. A cookie is an element of data that our site can send to your browser, which may then be stored on your hard drive so we can recognize you when you return. We use cookies on pages of our website where you are prompted to log in or that are customizable. If you have registered with our Web site, these cookies help us identify you and may be necessary to provide you with the products or services you request. You can always set your browser to notify you when you receive a cookie.

8.2 Our website may also use “pixels”. This technology enables us to know which pages of our website you visit. These “pixels” are used to help us optimize our Web site for you and future visitors and to analyze our data in order to revise our Web and marketing strategies.

 

  1. USE OF FACEBOOK AND INSTAGRAM SOCIAL PLUGINS

9.1 The Facebook social network plugin and the Instagram plugin are integrated into the pages of our website. The Instagram and Facebook Service is one of Meta’s products. You can recognize the Facebook plugin on our website by the Facebook logo and the Instagram plugin by the Instagram logo. When you visit our website, the plugin establishes a direct connection between our browser and Facebook’s servers. Facebook is thus informed that you have visited our website with your IP address.

9.2 As the provider of the pages, we have no knowledge of the content of the data transmitted or their use by Facebook. General use of Facebook is your sole responsibility. You will find more information on this subject in Facebook’s privacy policy, and it is your responsibility to read it: https://www.facebook.com/privacy/policy.

9.3 If you do not want Facebook to associate your visit to our website with your Facebook user account, simply log out of your Facebook user account.

 

  1. USE OF YOUTUBE’S SOCIAL PLUGIN

10.1 The YouTube plugin is integrated into the pages of our website. You can recognize the YouTube plugin on our website by the YouTube logo. For information on data protection by YouTube, please see YouTube’s privacy policy: https: //www.youtube.com/intl/fr_ca/howyoutubeworks/our-commitments/protecting-user-data/.

10.2 General use of YouTube is your sole responsibility.

  1. DISASSEMBLY

11.1 If you no longer wish to receive our emails, please note that each time we send you an email, we give you the opportunity to unsubscribe or remove yourself from our mailing list.

11.2 To deactivate your member or user account, please contact us immediately at leandre.gagne.lemieux@scienceperfo.com.

 

  1. Consent of Minors

 

In accordance with Quebec’s Bill 25, SciencePerfo pays particular attention to protecting the personal data of minors.

 

12.1 Children under the age of 14: For children under the age of 14, we will only collect, use or disclose their personal data with the explicit consent of their parent or legal guardian. Before collecting information from a minor under the age of 14, we take appropriate steps to ensure that consent is given by the child’s parent or legal guardian.

 

12.2 Minors aged 14 and over: Minors aged 14 and over may give their own consent for the collection, use and communication of their personal data. However, SciencePerfo may, at its discretion, choose to also seek consent from parents or legal guardians in certain circumstances.

 

12.3 Verification procedure: To validate the consent of the parent or legal guardian, we may use various methods, such as verification by e-mail, request for proof of parental authority or other appropriate measures to ensure the legitimacy of the consent.

 

12.4 Revocation of consent : The parent or legal guardian has the right to revoke consent at any time. If consent is revoked, SciencePerfo will immediately stop processing the child’s personal data and will take the necessary steps to delete it from our systems, unless legal retention is required.

 

For any questions or concerns regarding the consent of minors, or to revoke consent already given, please contact us at leandre.gagne.lemieux@scienceperfo.com.

 

We are committed to protecting the privacy of minors and to complying with all applicable regulations concerning the consent and protection of children’s personal data.

 

 

 

  1. User rights and personal data management

 

At SciencePerfo, we recognize the importance of protecting your personal information and respect your rights under Quebec’s Bill 25. You have the following rights with regard to your personal data:

 

13.1 Right of access and rectification: You may request access to your personal data held by us and request the correction of any inaccurate or incomplete information.

13.2 Right to erasure: You may request the deletion of your personal data when its retention is no longer necessary for the purposes for which it was collected, or if you withdraw your consent.

13.4 Right to revoke consent: If we have processed your data on the basis of your consent, you may revoke it at any time. This will not affect the lawfulness of the processing carried out prior to the revocation.

13.5 Right to file a complaint: If you believe that the processing of your personal data does not comply with applicable legislation, you have the right to file a complaint with the Commission d’accès à l’information du Québec.

 

We will process your data only for the purposes specified and retain it only for as long as is necessary for those purposes or as required by law. We implement appropriate measures to ensure the security of your data and, in the event of a request for deletion or revocation of consent, we will take the necessary steps to remove your data from our systems.

 

To exercise these rights or if you have any questions about your personal data, please contact us at leandre.gagne.lemieux@scienceperfo.com.

 

 

  1. MODIFICATION OF THIS POLICY

 

14.1 This privacy policy can be consulted at any time on the site.

14.2 We reserve the right to modify it in order to comply with applicable law.

14.3 You are therefore invited to consult this privacy policy regularly to keep up to date with the latest changes.

14.4 SciencePerfo may modify, alter or otherwise update the terms applicable to its Website from time to time without notice, and you agree to be bound by such terms as are in effect at the time at which you access the SciencePerfo Website.

14.5 The date of the last update is indicated at the top of the policy. The modifications will take effect as soon as they are published on our Website.

 

  1. ACCESSING AND MODIFYING YOUR ACCOUNT INFORMATION

15.1 We offer you the ability to access, update, modify or delete your account or registration information. Contact us at leandre.gagne.lemieux@scienceperfo.com

 

  1. POLICY ACCEPTANCE

 

16.1 By browsing our Website, you certify that you have read and understood this privacy policy and accept its terms and conditions, in particular with regard to the collection and processing of your personal information.

 

  1. LEGISLATION

 

17.1 These terms and conditions are governed by the laws of the Province of Quebec and the applicable laws of Canada, without reference to principles of conflict of laws. You agree to be bound by such laws and to submit to the jurisdiction of the courts of the Province of Quebec.